LAST EDITED 24 February 2025
By using our services, you agree with the following Terms and Conditions, and you become a Partner of Epistata LTD.
(1) The Partner takes full responsibility for obtaining ethical approval from the appropriate bodies and informed consent from the study participants for the research studies commissioned to Epistata.
(2) The Partner takes full responsibility for fulfilling privacy and ethical regulations and for managing personal identifiable information according to the Declaration of Helsinki, the EU General Data Protection Regulation 2016/679 or any other laws at national and international level. Epistata will not accept personal identifiable, re-identifiable, or unencrypted data.
(3) The Partner takes full responsibility for the accuracy of the data provided to Epistata.
(4) The Partner is fully responsible for paying the publication fees that a journal may charge.
(5) The Partner remains the owner of the original scientific information provided. Epistata will not use any of such information for any activity that has not been agreed with the Partner.
(6) Epistata does not guarantee that any commissioned articles will be accepted for publication in any journal.
(7) Epistata’s scientific support will be acknowledged in any published or unpublished article or report by the Partner.
(8) The published or unpublished articles or reports (point 7) may be mentioned on the website epistata.org and on other media.
(9) The Partner’s name, affiliated institutions, and webpages may be mentioned on the website epistata.org and on other media.
(10) The partner takes full responsibility for conducting the research activities that have methodological priority over those commissioned to Epistata. For example, if only statistical analysis is requested, it is assumed that tasks such as defining the research hypothesis and cleaning the data (consistency checks) have already been appropriately completed. In most cases, data provided in Excel format requires cleaning.
(11) Activities that are not strictly scientific are not included in Epistata’s services by default. For example, the Partner will remain responsible for the data consistency inspection procedures that are preparatory to the statistical analysis, for submitting articles to journals, for bibliographic formatting, for table/graph adornments, for table description in text format, or other ancillary activities, unless those activities have been expressly requested.
(12) If the Partner’s request is only for a statistical analysis, Epistata will provide the following deliverables: (a) result tables in excel format; (b) brief text describing the statistical methods used; and (c) brief text describing the main results.
(13) To avoid misunderstandings, when a specific, pre-defined statistical analysis is explicitly requested by the Partner, they shall provide Epistata with either an example from a previous study or a template result table to be completed, and any revisions requested by external reviewers shall be subject to additional charges.
(14) Epistata will provide estimated timeframes for the completion of commissioned activities (for example, two weeks for a statistical analysis). These estimates are indicative only and do not constitute binding commitments.
(15) Epistata is a Limited company without VAT registration, according to the UK Value Added Tax Act 1994 and therefore Epistata’s invoices have 0% VAT. Epistata will not be responsible for the VAT charged by foreign countries.
(16) Unless explicitly stated otherwise, our quotes do not include charges for time-consuming administrative procedures, such as paperwork required to comply with EU regulations, participation in tender processes, or other bureaucratic activities. Should these activities occur, they will be charged additionally.
LAST EDITED 24 February 2025